2018 AFWNC Terms and Conditions

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AFWNC 2019 FINALE FASHION SHOW DESIGNER REGISTRATION FORM AND CONTRACT

The completion of this form acts as a binding contract between African Fashion Week North Carolina (AFWNC) and the showcasing designer for AFWNC 2019 Finale Fashion Show. Please complete and sign this contract and submit payment as directed.

Registration + Fees

We request that designers register as soon as possible to secure a spot in AFWNC 2019 main event fashion show on Saturday September 14, 2019. Spots in the fashion show are available on a first come, first served basis. All fees must be paid in full to be listed as a showcasing designer. The fees associated the showcasing and exhibiting at AFWNC 2018 are as follows:

  • Showcasing only – Designer will participate in AFWNC 2018 Final Fashion Show and in the Shop the Runway Pop-Up after the show.
    • Fee: $150
  • Showcase + Exhibiting – Designer will participate in fashion show, Shop the Runway Pop-Up, and Afro Marketplace 2018.
    • Fee: $200

Payment can be submitted via afwnc.com or Eventbrite. Should designer decide to no longer participate in the show, written cancellation request must be received by August 30th, 2019. Cancellation will not be acknowledged by AFWNC unless is it received in writing. The date on which the notice is received will apply as the official date of cancellation.

The showcasing and exhibiting designer fee includes:

  • Participation in the AFWNC 2019 Finale Fashion Show
  • Participation in the Shop the Runway Pop-Up after the fashion show (designers will provide their own table and rack – see below for details about the Shop the Runway Pop-Up)
  • Models with full hair and makeup
  • Meet The 2019 Designers email/social media blast
  • AFWNC 2019/Designer specific promotion
  • Professional photography and videography

Models

AFWNC will provide models for the show. Model pictures and measurements will be available for designers to select models they would like to use for the show. If designers have no preferences, AFWNC will select models for designers. Pending approval, designers may use their own models however this will not reduce the designer’s showcasing fee.

 

 

Release

Completion of this form also serves as a release form allowing AFWNC to use their image for publicity and other appropriate uses for the show and the organization.

AFWNC assumes no responsibility for any financial losses, theft or injury to persons or property. Designers shall fully indemnify and hold harmless AFWNC, the organizers, and The Durham Fruit from any actions, suits, claims, payment, costs and/or damages which may be brought against them arising from participation in Afro Market 2019 Durham, AFWNC 2019 Finale Fashion Show, Shop the Runway Pop-up, and all other activities hosted by AFWNC during African Fashion Week NC 2019.

Hair + Makeup

AFWNC will provide hair and makeup for each model.

Showcase Music

If designer has music preference for their showcase, please provide AFWNC with their showcasing song selection either via email by August 30, 2019. If the DJ does not have the song, designer will need to provide a USB key or CD of their music selection to AFWNC by August 30, 2019. If designer chooses to send their music selection using a USB or CD, please ensure that it is properly labeled with your name, collection name and any additional instructions for the sound technician.

Visuals/Logo

Please submit a copy of brand/collection logo and clear pictures of your collections to designers2k19@afwnc.com. This will be used on our website and other promotional materials, both print and online.

Staging Area + Dressing Room

AFWNC will provide staging area, dressing room and dress racks. Designers are responsible to keep the area clean, bagging all their garbage, and double-checking to ensure nothing is left behind as AFWNC is NOT responsible for any lost, stolen or damaged items.

Backstage access

Only designers, models, approved show assistants, hairstylists and makeup artists will be allowed backstage access. Badges assigned to show participants will indicate specific access level on the day of the show.

Photographs and Videos

AFWNC has a team of professional photographers and videographers who capture photos and videos of the fashion and each designer showcase. Photographs and videos of the runway show will be available to designers for their use. When using videos and photographs (print work or digital) taken by our media team, credit must be given to AFWNC and the member of our media team responsible for the work. Images and videos will be made available to designers after AFWNC 2019 fashion show at no charge via our website and social media platforms.

Shop the Runway Pop-Up

The Shop the Runway Pop-up will allow designers to set up to sell and interact with the fashion show attendee after the show. This pop-up show will last for an hour after the show is over to give designer and will be for showcasing designers only.

Marketing and Promotions

Designers are required to:

  • Provide an appropriate picture and brief biography about themselves and their brand.
  • Send an approved picture of themselves, logo, images of designs for pre-event promotion and inclusion in the official program.
  • Submit your promotional material such as but not limited to; business cards, coupons and brochures to AFWNC staff at least one week before the show to be included in the VIP swag bags for distribution at the show and to the press.

 

Cancellation + Refunds

Written cancellation request must be received by August 18th, 2018. Cancellation will not be acknowledged by AFWNC unless is it received in writing. The date on which the notice is received will apply as the official date of cancellation. Cancellations received by August 18th, 2018 will be entitled to a full refund.

After completed registration form and payment is received, AFWNC will follow up with detailed information on designer show and shop the runaway pop up arrangements.

Designer Agreement

Full Name: ____________________________________________________________________________

Brand/Collection Name: _________________________________________________________________

Address: _____________________________________________________________________________________

_____________________________________________________________________________________

Phone: _______________________________________________________________________________

Email: _______________________________________________________________________________

Website: _____________________________________________________________________________

Instagram: ____________________________________________________________________________

Facebook: ____________________________________________________________________________

Amount Paid: __________________________________     Date of Payment: ______________________

Signature: _____________________________________     Date: ________________________________

I understand and agree to the above terms of this legal and binding contract.

By agreeing to showcase and/or exhibit your collection at the African Fashion Week North Carolina Fashion Show, you agree to the above terms and following conditions: the designer indemnifies the African Fashion Week North Carolina and The Durham Fruit from any loss, damage caused or suffered as a result of entering the AFWNC 2019 Fashion Show. The designer also waives all rights to take any legal actions against AFWNC, its organizers and The Durham Fruit. The designer agrees to be bound by any terms and conditions as set out on this “Designer Registration Form.” Any legal dispute will be settled by a court of law in the State of North Carolina, USA.

Signature: ___________________________________________________    Date: __________________

Designer Release Form

For valuable consideration, I hereby irrevocably consent to and authorize African Fashion Week North Carolina to use any and all photographs and video, in all forms, which have been taken of my work. The photographs and/or video in all forms shall constitute the property of African Fashion Week North Carolina.

Signature: ___________________________________________________    Date: __________________

Payment Options

AFWNC AFRO MARKETPLACE 2018 VENDOR REGISTRATION FORM

African Fashion Week NC’s Afro Marketplace is back for its 3rd year. This year Afro Marketplace Vendor Showcase will be held on September 8th, 2018, the same day as the Official AFWNC Finale Fashion Show, at The Durham Fruit in Durham, NC. This form is to be completed for any vendor/exhibitor who intends to showcase at Afro Marketplace 2018. All applications are subject to approval by the AFWNC team. The deadline for this application and payment to reserve a vendor/exhibitor space for Afro Marketplace 2018 is Sunday, August 19th, 2018. Vendor spaces will be assigned to each vendor/exhibitor prior to the September 8th 2017 and credentials will be available for pick up on site the day of the showcase. Vendor/exhibitor spaces will be assigned spaces on a “first come, first serve” basis and there will be no guarantee of a space until a completed vendor application/agreement and payment is received.

Please remember that all information will be verified, if the below information cannot be verified, your registration application will be denied.

AFRO MARKETPLACE 2018 VENDOR APPLICATION & AGREEMENT FORM

Note: All general product lines which will be displayed in the vendor/exhibitor space must be listed on this form. It is a violation of the vendor contract to display items which have not been identified in writing to AFWNC management.

REQUIREMENTS AND REGULATIONS

  • Products and services are to be displayed on September 8th, 2018 at the allotted times at Afro Marketplace.
  • Each booth will hold one vendor/exhibitor and one assistant.
  • All vendors must provide their own POS systems. Wireless access will be provided.
  • Two chairs will be provided per booth. Vendors are required to provide their own tables and racks for the event.
  • Vendors are to set up in their assigned space and should limit their display to their space. Please do not encroach on other vendor’s spaces.
  • Vendors/exhibitors are not to sell their space to any other vendor/exhibitor. If vendor/Exhibitor is unable to attend Afro Marketplace 2018, a written cancellation notice is required. The deadline for cancellations with a refund is August 18th, 2018.
  • Upon acceptance of this application by AFWNC, payment to secure the vendor/exhibitor booth is required.
  • Once payment is received, vendor must provide logo, web address and/or social media information for promotion purposes via vendors2k18@afwnc.com.

 

 

 

ADDITIONAL INFORMATION

Afro Marketplace Durham 2018 reserves the right to refuse any type of material/item deemed inappropriate for the showcase. If AFWNC management believes certain materials/items are inappropriate for showcase, vendor will not be permitted to display those materials/items.

On the day of the showcase, doors will be open to the public at 1pm. Vendors/exhibitors will be able to begin setting up by 11:45am. Vendors/exhibitors are expected to finish setting up before doors are open to the public. If vendors are unable to meet this time requirements, please inform AFWNC management ahead of time.

APPLICATION FEES AND PAYMENT METHOD

The cost for participating in Afro Marketplace as a vendor/exhibitor is $100. Payment is required to reserve your space for the marketplace. Payment can be made via afwnc.com or Eventbrite. Please contact AFWNC if you need more information about payment or if your preferred method of payment is not listed.

Please note: There will be no refunds after August 18, 2018. Spaces are limited and are sold on a first come basis upon receipt of payment in full.

AFWNC is making every effort to limit our environmental impact. Therefore, we kindly request that you send your application and any other material via email to vendors2k18@afwnc.com.

Submission of your completed application indicates your agreement to and compliance with the Terms and Conditions.

TERMS AND CONDITIONS

  1. Parties

The parties to this contract are AFWNC and the named company that has applied to be a vendor/exhibitor at AFWNC Afro Marketplace Durham to be held on September 8th 2018 (hereinafter referred to as the vendor/exhibitor)

  1. Contract

The provisions stated in this application/agreement plus any additions and amendments thereto (including the vendor packet to be given on the day of the Marketplace) that may be established by AFFWNC become binding upon acceptance of this application/agreement between vendor/exhibitor, their assistants, agents or representatives and AFWNC.

  1. Character

African Fashion Week North Carolina was founded in response to the growing need to provide a platform for established and emerging African/Afrocentric designers to showcase their talents to a broad audience.

  1. Payment/Cancellation Policy
    1. Applications for vendor/exhibitor space will be invoiced at 100% and the fee is payable via afwnc.com, PayPal, Cash App or Eventbrite.
    2. Vendor spaces will not be assigned without payment and a completed contract.
    3. Should a vendor/exhibitor cancel their space, it is understood that the registration fee will not be refunded. Request for cancellation must be made by August 18th, 2018.
    4. No cancellation shall be acknowledged by AFWNC unless it s received in writing. The date on which the notice is received shall apply as the official date of cancellation.
    5. Upon receipt of vendor/exhibitor cancellation notice, AFWNC has the right to resell the vacated space.
    6. No show ruling: If the vendor/exhibitor fails to show up by 12:30pm on the day of Afro Marketplace 2018 Durham and/or if vendor/exhibitor space is vacant at the deadline for complete installation, AFWNC reserves the right to consider the space cancelled and vacated. Approval of late setup must be approved by AFWNC management. If no notification of late setup is received, the space will be considered vacated and AFWNC reserves the right to resell the cancelled space and the contract will be void. No refunds will be given for a vendor/exhibitor who fails to show up on the day of the event.
  1. Subletting Space

No vendor/exhibitor shall assign, sublet or apportion the whole or any part of their assigned space nor allow any other person or party to sell/exhibit in their assigned space without prior written permission from AFWNC.

  1. Change of Space Assignment

AFWNC reserves the right to move a vendor/exhibitor to another location prior to or during the show if such change is deemed to be in the best interest of Afro Marketplace 2018 Durham.

  1. Insurance/Liability

AFWNC assumes no responsibility for any financial losses, theft or injury. Vendors/Exhibitors shall fully indemnify and hold harmless AFWNC, the organizers, and The Durham Fruit from any actions, suits, claims, payment, costs and/or damages which may be brought against them arising from participation in Afro Market 2018 Durham and all other activities hosted by AFWNC during African Fashion Week NC 2018.

 

  1. AFWNC Afro Marketplace

Approximately one week before Afro Marketplace, AFWNC will send an Afro Marketplace 2018 Vendor Packet to the primary contact email listed on the vendor contract. Only fully paid vendors/exhibitors will receive this packet. The packet will include information relating to participation as a vendor/exhibitor in Afro Marketplace 2018 Durham. The packet will include details such as:

  • Parking information
  • Vendor/exhibitor space designation
  • Vendor passes for the day

Afro Marketplace will continue during the AFWNC 2018 Finale Show; however, vendors will need to purchase a fashion show ticket if they would like to attend the fashion show.

  1. Amendments

All matters and questions not specifically covered by the articles in this contract or in the official Afro Marketplace 2018 Durham Packet shall be subject to the decision of AFWNC. These matters may be amended at any time by AFWNC in the overall best interest of Afro Marketplace 2018 Durham and notice thereof shall be binding to the vendors/exhibitors equally with the foregoing in this contract.

  1. Code of Conduct

All vendors/exhibitors are to compote themselves in an orderly manner, in a way that does not disrupt Afro Marketplace. No violence, horseplay, shouting, or behavior deemed disruptive to the event and its attendees will be tolerated. There shall be no amplified sound created by anyone other than designated musicians and stages. AFWNC management reserves the right to remove any persons deemed disruptive to the marketplace.

AFRO MARKETPLACE 2018 DURHAM APPLICATION

Company/Brand Name: ___________________________________________________________

Primary contact person: __________________________________________________________

Contact Person Title: _____________________________________________________________

Phone Number: _________________________________________________________________

Email Address: __________________________________________________________________

Website: _______________________________________________________________________

Company Address: _______________________________________________________________

_______________________________________________________________

Merchandise Classification:

_____Jewelry   ______Ready to wear women’s wear   _____Menswear   ______Children’s wear   ______Footwear   ______Fashion Accessories   _____Beauty Products   _____Business Promotion Exhibition   ______Service Provision   _____Hair products   ___Fabric   _____Head wraps   _____Other

List of items to be sold/exhibited in your booth: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Names of any other persons that will be in the booth:  _____________________________________________________________________________________

_____________________________________________________________________________________

I have read, understood and accepted the Terms and Conditions for my participation in AFWNC Afro Marketplace 2018 Durham. I am submitting this application form with complete payment for my participation in Afro Marketplace 2018.

Name: ___________________________________________________________________________

Payment Amount: _________________________________    Date of payment: ________________

Signature: __________________________________________    Date: ________________________

FOR OFFICE USE ONLY

Application fee has been paid on __________________________ in the amount of _________________

Name of AFWNC team member: ____________________________________

Signature: ______________________________________________________

This vendor/exhibitor is clear to participate in AFWNC Afro Marketplace 2018 Durham.  YES/NO